Social content, even the few words allowed in a tweet, can be made to pull its weight. The same care you take for your website content should be given to your social content. Your tone in social media might be a little less formal, but you still want to consider your marketing and service strategies.

Keywords

The same set of keywords you identified for use on your site can also be used in your social media. Consider even more tightly targeted and long-tail keywords, too. Make it easy for someone searching social content to locate you and your products, or services. Or make sure your institution is associated with appropriate issue-related keywords.

The Mayo Clinic does a great job of this.

Mayo Clinic tweet example

Remember to consider the keywords you use as links when commenting in a forum, posting an answer, or commenting on a blog. You want to support your other SEO efforts so when you refer to one of your own web pages or blog posts, be sure to use relevant keywords.

Branding

Should you publish from a single brand or from each of your brands?

In the Twitter post example above you’ll see that Mayo Clinic didn’t post from a separate education or audio production account. The tweet came from the larger entity of the institution. They don’t dilute their exceptionally strong brand by having multiple publishers. They do avoid littering their Twitter feed with job openings, however, by posting those from @mayoclinicjobs. And if you’re interested only in audio content, they make it easy to search for it with the hash tag: mayoradio.

If you are a company with a higher potential for bad press or with strong individual product brands, I’d recommend that you have separate accounts for each brand name. Let’s take Pfizer as an example. Their drug names are probably stronger keywords then the company name. The individual brands attract different types of readers.  Someone interested issues around dementia might know and subscribe to an Aricept feed, without knowing it was a Pfizer brand. If an issue regarding Halcion or similar drug hit the media, Pfizer could respond via the specific account channel instead of reminding all their other readers about an issue they’d rather didn’t capture their attention. Another example would be Ford’s separate channels for Ford trucks and the Mustang.

Look at your brand strategy (0r create one) and let that guide your decision on how to publish. Or begin with a single account and if you’re finding that you’re alienating readers by publishing content they don’t care about, then create a new account.

Support your other media

You’ll notice that Mayo Clinic used a new media tweet to support a report going out in the old media of radio. New blog posts, quotes from an interview with your CEO, special offers at your brick-and-mortar location, slides from a training presentation, and news releases are all good examples of content that can be re-purposed for social media.

Let your audience lead

Maybe your audience doesn’t want to interact with you on Facebook. Perhaps they clamor for assistance you could best provide via video, so you focus your resources toward YouTube. Perhaps many are hanging out in another location like Gather, Google Buzz, or a forum established back in 1998. Services like socialmention.com or Google Alerts can be helpful in identifying locations where your keywords are currently appearing and generating some conversation. Don’t rely on those services. Do some deeper digging on a regular schedule. For example, check forums through Google’s discussion option to catch up on audience viewpoints and issues that interest them.

Use social monitoring tools to discover conversations expressing dissatisfaction with your competitors. You might not want to jump into the conversation to shout about how you do something better, but you could respond privately to the people with complaints and make them an offer. Provide them what they want and perhaps they’ll become a spokesman for you. Or simply use postings like this to gather competitive data you can use to improve your business.

Are you checking your log files to see how many mobile users you have? They might appreciate communications via Twitter.

If you’re having trouble choosing where you should focus your social attention, ask your sales and service staff for their opinions. They often have insights on how  and where people are currently finding information about you and your products. They’ll also be able to give you goods ideas for content to share.

Remember that educational content is better than promotional content.

If you really want to control the conversation by keeping it on your own site you’re probably going to fail unless you provide enough incentives to keep people visiting, reading, and posting. If you have user generated content like product reviews, make sure the search engines can index that content.

Editorial guidelines still apply

Even if you’re posting something to Facebook you want the status update to look professional. Consider the tone you use for other media. You might choose to be more relaxed or use more humor in your social media posts, but that doesn’t remove the need to follow style and editorial guidelines.

It’s a good idea to have someone periodically review postings and inform everyone who publishes from your organization about what’s been working and what hasn’t. Having measurable goals is critical to success.

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People are often nervous about posting a real email address on their website. I want to encourage you to do just exactly that. And not only that. I want you to also include a name to go with that email address. Why?

Why do you want people to email you?

Photo of a mail slotYou almost always want people to have the option of emailing you. Or calling you. Or chatting via IM. It depends on your business and on your customers. Offering your visitors options; love having choices. It’s a way to set yourself apart from your competitors. If you have any visitors with language, motor control, or sight limitations, they will be delighted to have the choice of communication method that works best for them.

I have one client who knows that if she talks to a potential buyer on the phone, she can sell them more product and create a better relationship with that client than if the client used only her online order form. She can answer questions using the caller’s own terms and immediately address their needs and interests. She can make sure they get the product they need and that they will know how to use it. Responding to an email is not as immediately profitable, but it still allows a deeper relationship to develop. It’s more likely that if she sends another email later, the client will recognize the sender name and read her message.

I have another client whose domain hosting service made a change that caused her forms to break. If she hadn’t had her email available on her form page, she would have lost multiple buyers who took the extra effort to send her an email after receiving an error message from her form. Several customers sent her emails to place their order or to let her know of the error. She avoided lost sales and the additional stress and embarrassment she would have suffered if it she had had to discover and diagnose the problem herself.

An easily located email address can be very useful for you and your visitors if an error occurs on your site. I’ve had people take the effort of sending me a screen shot of the error they received which I could then forward to my IT colleagues. There are helpful people out there who will even let you know when you have a small typo on your site. Make it easy for them. They are like friends who will tell you about the spinach in your teeth.

People appreciate the accessibility of a human even if they are sitting at a computer.

Use a real name

I always encourage clients to post a real name to associate with an email address. My experience many years ago was that I’d get about 15 to 25 percent more comments if I was listed as Kristeen instead of as webmaster. People know how to communicate with other people and feel competent doing so. People are not sure how to deal with webmaster or sales or service. They wonder if they will reach a real person of if their email will go into the ether. With a real name, they know how to begin their email: “Dear Kristeen.”

What about complaints? Just between you and me, if I’m angry, my tone will be much harsher if I’m complaining to service rather than to JoAnne. Even if I’ve never met JoAnne, I want JoAnne to think well of me. So if you’re reading incoming complaints or questions, your job will be easier if you’re being addressed as JoAnne  even your name is José.

Even if your service staff of four all accept email from a single address, there’s no reason your site can’t state something like “If you have a question regarding product performance, please contact service@company.com.  One of our certified technicians, Kamiko, James, Guy, or Drew, will respond within 24 hours.”

People trust other people more than they trust automation. Seeing a name associated with your site tells the reader that someone is taking responsibility for that site and what it offers.

What about spam?

There are good spam filters available, but you can’t avoid spam if you publish an email address. I’ve just found that it’s easier to delete spam than it is to re-capture visitors who left your site without providing you with the opportunities for a better relationship with them.

I’d love to hear from you if you’ve tried publishing your email and found it problematic.

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bulletin boardOne problem many websites share is outdated content or content that’s no longer relevant to their visitors. An article will reference a person long gone from the organization, a current event that few now remember, or numbers and figures that are no longer accurate. Often over the years the focus of the site will change or more is learned about the interests and needs of a target audience, but the content on the site doesn’t reflect those new goals or understanding.

Why does this happen?

Usually this comes about because no one actually owns the content once it’s been published. Reviewing pages days, weeks, months, or years after publication is in no one’s job description. The task of reviewing content seems overwhelming so it’s not even attempted. Content originally created for a newsletter is often written with current events in mind and sometimes without complete details. Then that content is moved to the Web and may get a lot of traffic from search, but is never reviewed.

How to keep content updated

  • Know which of your pages get the most traffic and make it someone’s job to periodically review those pages. They don’t have to review the entire site, just the pages that are most likely to embarrass you or not perform at the level they should.
  • Know when to run a search on your site. When someone changes their name, run a check to see if they were listed somewhere. When pricing changes, be sure to run a search for instances of that price. In large organizations this can necessitate getting an editor onto several distribution lists and scanning all those memos or emails.
  • Date your pages. While it’s not critical that all pages have dates, for a large site with many contributors, it makes it easier if most do. Then someone can search your site for “my product April 2009″ and quickly see a list of pages they should review. It also helps orient the reader. If I see a reference to Louisiana, it’s helpful to know if the author was referring to the state before or after Katrina (and before or after the oil spill.)
  • Understand your site’s organization. Make sure you know where pricing information, contact information, phone numbers, sales figures, etc. reside. If you’re a large organization, know what other units might be publishing content that refers to your people or services.
  • Listen to others in your organization. Make it easy for someone to send you a quick note letting you know of an update or error. Respond quickly and thank them. If Marketing owns the site, people in Sales might know of several updates that are needed but aren’t sharing that information because there’s a lack of good communication between the two units. Receptionists often know about errors but don’t know who to inform about them.
  • Review pages with surprisingly high bounce rates. People might be leaving your page because they see something outdated and immediately lose trust in your entire site.

How to handle updates

Some updates are no more than swapping out one piece of data for an updated piece. Sometimes it’s more complicated. I’ve seen the following techniques work well.

  • Add an editor’s note at the beginning or end of an article. This could update readers on the status of a project referenced, refer to new accessories for sale, or note that in light of new data the argument made in the article is even more strongly supported. Date the document so it’s clear when the editor’s note was added and when the content was originally published.
  • Add a more informal author’s note. This could state that the article has been so popular over the last ten months that the author decided to revisit the topic and completely rewrite the article based on new information or experience.
  • Update the article, but add a date of original publication. Consider adding a link to that archived document.
  • Don’t update the article; instead provide links to newer content on the same subject.

How to keep content fresh

  • Review what others are publishing in your content area, especially the content that’s being shared through social media. Consider if you can add to the conversation by writing a new article or updating one already published. Perhaps you’ll be able to share your current content with a short introduction like “Expert’s argument is spot on. See my article for another great example.” Or “My experience differs. See my article.”
  • Focus. Determine what content you want your site to be known for. If there’s someone out there doing a better job than you have the resources for, then create different content. Go with your strengths. Or be more targeted toward your particular audience. Or be the compiler or curator of excellent resources. Or say it all with video. Focus on the content you do best.
  • Share. If you’re about to share your content through social media, you have an additional incentive to review it once more. And those you share it with are likely to respond with their ideas and challenges. You can use that feedback to update and improve your content.

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